Grace Lutheran Church Foundation

Guidelines for Ministry Funding Proposals and Payments

The Grace Lutheran Church Foundation (GLCF) was inaugurated on January 22, 1995 at the annual meeting of the Congregation of Grace Evangelical Lutheran Church (GELC). Initial funding for the Foundation was graciously provided primarily by the estate of Alice and Carl Ronnenkamp. The Foundation was created to encourage gifts to the ministry of Grace Church that would include cash, real estate, living trusts, stocks, bonds, collectibles and other assets. It is dedicated to preserving long-term assets (principal) as an irreducible fund and to invest them to support projects that will have a long-term effect on Grace's ministry. The Foundation is also able to accept gifts of shorter-term assets for special projects that are intended to earn interest and/or be spent entirely for church-related projects.

In an effort to enhance all aspects of the GELC ministry, the GLCF Board has established policies and procedures with respect to approving funding proposals and disbursing payments. GLCF grants are primarily intended to support the ministry of GELC; the GLCF does not support normal recurring expenditures that are traditionally paid by GELC, or any other supported entities, from general funds.

Proposals for funding should be submitted in writing (electronic communication is accepted). They may be submitted to the GELC office or to one of the Foundation's Board members at anytime.

Questions to consider when submitting a proposal:

  1. What is the project, event or item(s) to be funded?

  2. What is the overall budget for the project, event or item(s) and what is the portion of that budget to be met through GLCF funding? What other sources of funding have been considered?

  3. What is the ministry to be supported, expected results, and the relationship of the ministry to the mission of GELC?

  4. Is the funding requested as an outright grant, on a matching-funds basis, or in some other capacity?

  5. What is the time-line, if the funding is for something that will be ongoing?

Tips on Requesting Funds

  1. Remember to put a date on your funding request. Also, if there is any urgency in the timing of approval of funding - make sure the Board is aware of that.

  2. Provide information about the budget. If it is a very large project, what other sources of funding have you explored?

  3. Consider what information an outsider might be interested in - and share that in your request.

  4. Submit requests at least three days before a Foundation meeting - typically the 3rd Thursday of the month.

  5. It may be helpful to attend a Board meeting when requesting funds, especially for new projects.
Please contact any Board member if you need assistance or have any questions.

After funding approval by the GLCF Board, the following procedures will be followed:

  1. The Board will establish a deadline for payment of approved funds for the project - a funding commitment by GLCF is usually made for no more than 6-months.

  2. Prior to disbursement of any funds, an accounting of revenue, expenses (receipts), and needed GLCF resources must be presented for Board review. Written requests for distribution of funds should be submitted directly to GLCF, unless the Board instructs otherwise.

  3. Based on the accounting review, the Board may authorize the GLCF Treasurer to distribute funds up to the maximum commitment made by the Board.

Proposal forms: PDF with lines, without lines. HTML.

Revised August 2016
Return to GLCF Home